Scheduling Track Record

To give you a sense of the kind of results we have been able to deliver, here is a list of tournaments we have supported since June 2023. Before you dive into the table, you should know definitions for two key metrics displayed:
Shared Coach%: The percentage of teams that have at least one coach in common with another team in the tournament. The higher this number, the harder it is to avoid coaching conflicts.
Unresolved Conflicts%: The percentage of non-playoff games where at least one coach is unable to attend the game. 0 is the best number to see in this column. Anything higher means at least some of the coaches needed alternate coverage for their games.

If you would like to discuss, please reach out to us at contact@universalscheduling.com
Tournament Date Held Teams Venues Shared Coach % Unresolved Conflicts % Scheduler Comments
Copa Talento Indoor and Futsal December 2024 100-150 1 41% 0%
  • Indoor tournament with shorter games (30 minutes playing time)
  • Some custom playing date and time requests (e.g. Friday after 6pm or Saturday after 7pm)
  • Many odd sized divisions (e.g. 7, 9, 11 or 13 teams)
Paradize Winter Cup December 2024 0-50 1 50% 30%
  • A small tournament at a single venue
  • Primary reason for unresolved conflicts was coaches with 4 teams, and the fact that the tournament had to take place within 6 hours (9am to 3pm)
Connecticut Indoor Soccer League December 2024 50-100 1 17% 0%
  • 10 week indoor winter league
  • Custom matchup requirements within a division such as "teams from the same club shouldn't play each other" or "oldest teams shouldn't play against the youngest teams"
  • Limited coaching conflicts that were relatively straightforward to resolve
Desert Super Cup November 2024 300-350 3 34% 0%
  • 3 venues within 20 minutes of each and relatively low number of coaching conflicts made it straightforward to resolve coaching conflicts
  • Primary complexity was the need to utilize fields 100%, rotate locations for teams, and unique formats for some age groups
IFA Pre Thanksgiving Invitational November 2024 600-650 26 54% 5%
  • 26 venues up to 90 minutes apart
  • High number of multi-team coaches (including 34 coaches with 3 or more teams)
  • 100% field utilization for most age groups
  • Some Friday slots available, which allowed more conflicts to be resolved but overall there were too many
St. Louis Cup & College Showcase November 2024 100-150 1 35% 0%
  • Relatively low coaching overlap combined with a single facility made it easier to resolve coaching conflicts
  • Primary complexity came from the compressed time line available to generate the entire schedule (less than 24 hours)
CDO Southwest Showdown October 2024 50-100 1 54% 0%
  • A relatively high percentage of teams that shared a coach
  • Single location, and the ability to put some games on Friday evening made it easier to accommodate all coaching requests
Jack Walsh Memorial Tournament October 2024 550-600 33 28% 1%
  • 33 venues within 30 minutes of each other
  • Unique requirements. Certain clubs and teams to play at specific locations
  • Most challenging requirement was that certain teams could not play on Saturday due to Yom Kippur. Some of these teams could play up to 5 games on Sunday
CT Rush Columbus Cup October 2024 250-300 10 58% 11%
  • 10 venues up to 1 hour away from each other. Mostly smaller venues with a few fields of a single size
  • Traditional 2 day tournament
  • Younger teams (7v7) play 3 games on one day (either Saturday or Sunday, depending on gender)
  • High percentage of multi team coaches (58%)
  • Many unique requirements and multiple teach requests (e.g. this club should play at this venue despite the division playing elsewhere, teams sharing players with one team while sharing coach with another, usual time of day requests)
  • All factors combined made it really challenging to resolve coaching conflicts
Top Rated Challenge Cup October 2024 100-150 9 17% 0%
  • 9 venues within 30 minutes of each other
  • Tight field space. Almost 100% field utilization
Scottsdale Cup October 2024 200-250 3 42% 1%
  • 3 venues within 20 minutes of each other
  • Tight space. Almost 100% field utilization
  • 3 day tournament. Friday and Saturday for group games, all playoffs on Sunday only
  • Having the option to put some group games on Sunday helped resolve more coaching conflicts
Nike Bernie Ward Labor Day Shootout August 2024 100-150 3 42% 0%
  • 3 venues within 20 minutes of each other
  • High field utilization - requirement to not have any game "holes" for the refs
  • Moderately complex to schedule
NES Labor Day Classic August 2024 200-250 2 53% 1%
  • 1 primary + 1 overflow location
  • Three factors increased scheduling complexity - High number of multi-team coaches, limited number of fields and different kickoff times for different field sizes
  • Two factors helped lower scheduling complexity - single primary location, availability of limited Friday slots for local teams
  • Complex to schedule
Tampa Cup August 2024 150-200 1 35% 0%
  • One location, 3 day tournament with all playoffs on Monday
  • Primary source of complexity was limited field space, and changing divisions after schedule creation
Kickoff Classic August 2024 200-250 3 36% 3%
  • 2 primary and 1 overflow venue, within 30 minutes of each other
  • Roughly half the teams were in brackets of 3. When 2 teams are playing, 1 has to sit out so 1 team has a much longer gap between games. Format leaves very little scheduling flexibility
  • Complex to schedule
Tiburon Fall Kick-off August 2024 0-50 2 20% 0%
  • Two venues within 5 minutes of each other
  • Few teams, few coaches with multiple teams
  • 100% field utilization on Saturday - no empty slots
  • Relatively straightforward to schedule
LA Cup August 2024 100-150 1 28% 0%
  • Limited slots available on Friday
  • Mostly 2 team coaches, but one coach with 4 teams and one with 3
  • One source of complexity was the need to move games between days due to relatively limited slots on Friday and Sunday
Bend FC Premier Cup 2024 July 2024 100-150 4 35% 1%
  • Four venues within 10 minutes of each other
  • Friday slots available for local teams
  • Standard format with 3 minimum group games + 1 final
  • Two game slot minimum rest between games
  • Limited number of fields leading to a packed schedule
Copa Talento Showcase 2024 July 2024 150-200 1 30% 0%
  • Less coaches with multiple teams, but a high percentage of coaches with 3 or more teams (up to 6 teams for one coach)
  • Teams play up to 4 group games Friday / Saturday, and up to 4 playoffs on Sunday
  • A single location and a higher number of time slots per day helped resolve all conflicts
Virginia Capital Cup 2024 June 2024 50-100 1 0% 0%
  • Rec tournament for adults
  • No coaching conflicts, only field and time constraints
  • Schedule delivered through low cost limited functionality website
Vale Father's Day Tournament June 2024 50-100 4 55% 7%
  • 4 venues within 10 minutes of each other
  • 7v7 teams play up to 4 games on Saturday (none on Sunday). A two team coach would have up to 8 games on the day
  • Different game duration for each field size made it harder to resolve conflicts for coaches with teams across age groups
  • Complex to schedule
Sunburst 2024 June 2024 250-300 4 48% 1%
  • 4 venues within 20 minutes of each other
  • A handful of game slots available on Friday
  • Aligned start times for younger age groups (7v7, 9v9) and venues with different field sizes helped with coaching conflict resolution
  • 11% teams had time of day requests. All accommodated except 1
  • Moderately complex to schedule
Texas Super Cup May 2024 100-150 2 26% 1%
  • Two venues within 20 minutes of each other
  • Playoff games on Monday
  • Staggered start times to ease load on parking
  • Some late changes leading to unresolved coaching conflicts
  • Moderately complex to schedule
Surf Challenge and Showcase 2024 May 2024 300-350 12 62% 11%
  • Some Friday slots for local teams. Older team playoffs on Monday
  • 12 venues up to an hour away from each other
  • 92% of games had at least one multi team coach. 55% games had both coaches with multiple teams
  • High number of multi team coaches, combined with far off venues made it very hard to resolve all coaching conflicts
  • Highly complex to schedule
GMIT Border Battle May 2024 100-150 1 35% 0%
  • Single venue, relatively low number of multi team coaches
  • Some Friday slots available for local teams
  • Requirement to let the farther teams be done Sunday early afternoon
  • Moderately complex to schedule
Top Rated Super Cup 2024 May 2024 100-150 10 4% 0%
  • One game per day for each team
  • Some time of day requests, but very few multi team coaches
  • Relatively straightforward to schedule
Top Rated Showcase 2024 May 2024 250-300 11 3% 0%
  • Relatively low number of multi team coaches. A few time of day requests
  • Exactly one game per day for each team
  • Custom requirements around each team being able to play at two different venues, and the time and field preference for top flights
  • Moderately complex to schedule
Florida Spring Cup April 2024 0-50 1 59% 0%
  • No outstanding coaching conflicts for group games or playoff games
  • Single venue and aligned start times across all age groups helped resolve all conflicts
  • Moderately complex to schedule
Pibes de Barrio April 2024 50-100 1 0% 0%
  • Open age "neighborhood" competition
  • No coach conflicts to resolve, only game time and field requirements
  • Schedule delivered through low cost limited functionality website
Copa Talento Prelims April 2024 50-100 1 18% 1%
  • Normally three but up to four games per day for teams
  • High priority for team experience (e.g. uniform 2 slot gaps between games, specific fields for specific age groups)
  • Moderately complex to schedule
NEFC Spring Showcase - Girls weekend March 2024 500-550 27 54% 1%
  • 27 venues up to 80 minutes away
  • High number of 3 and 4 team coaches. A handful of special requests beyond coaching conflicts
  • Friday slots available to help resolve some coaching conflicts
  • Complex to schedule
NEFC Spring Showcase - Boys weekend March 2024 600-650 30 58% 3%
  • 30 venues up to 80 minutes away
  • High number of 3 and 4 team coaches. A handful of special requests beyond coaching conflicts
  • Friday slots available to help resolve some coaching conflicts
  • Complex to schedule
Copa Surf Youngers March 2024 200-250 10 48% 4%
  • 10 venues up to 70 minutes apart
  • Some games on Friday - helps resolve coaching conflicts for local teams
  • Complex to schedule
Copa Surf Olders March 2024 150-200 11 34% 2%
  • 11 venues up to 70 minutes apart
  • Some games on Friday - helps resolve coaching conflicts for local teams
  • Moderately complex to schedule
Vale SC College Showcase December 2023 50-100 4 31% 0%
  • 4 venues up to 45 minutes apart
  • Game length based on how many games per day for team
  • Moderately complex to schedule
NEFC Thanksgiving Showcase November 2023 450-500 17 52% 0%
  • Showcase over 3 days with 1 game a day
  • 17 venues up to 70 minutes apart
  • Some custom requirements
  • Moderately complex to schedule
STL Cup and Showcase November 2023 100-150 1 28% 0%
  • Single location
  • Relatively low number of coaches with multiple teams
  • Custom requirements for ref assignor and Friday games
  • Moderately complex to schedule
CT Rush Columbus Cup October 2023 250-300 13 56% 8%
  • 13 venues up to 50 minutes apart
  • Younger teams play 3 games on 1 day
  • High number of multiple team coaches
  • Highly complex to schedule
New England Surf Labor Day Classic September 2023 150-200 2 52% 6%
  • 2 venues 90 minutes from each other
  • Tough on 3 team coaches across 2 venues
  • Complex to schedule
Nike Bernie Ward Labor Day Shootout September 2023 100-150 3 40% 0%
  • 3 venues within 20 minutes of each other
  • Moderately complex to schedule
Tiburon Fall Kick-off August 2023 0-50 2 31% 0%
  • 2 venues within 5 minutes of each other
  • Few teams, few coaches with multiple teams
  • Easy to schedule
Sunburst June 2023 250-300 3 36% 1%
  • 3 venues within 20 minutes of each other
  • Moderately complex to schedule