Scheduling Track Record

To give you a sense of the kind of results we have been able to deliver, here is a list of tournaments we have supported since June 2023. Before you dive into the table, you should know definitions for two key metrics displayed:
Shared Coach%: The percentage of teams that have at least one coach in common with another team in the tournament. The higher this number, the harder it is to avoid coaching conflicts.
Unresolved Conflicts%: The percentage of non-playoff games where at least one coach is unable to attend the game. 0 is the best number to see in this column. Anything higher means at least some of the coaches needed alternate coverage for their games.

If you would like to discuss, please reach out to us at contact@universalscheduling.com
Tournament Date Held Teams Venues Shared Coach % Unresolved Conflicts % Scheduler Comments
Florida Spring Cup April 2024 0-50 1 59% 0%
  • No outstanding coaching conflicts for group games or playoff games
  • Single venue and aligned start times across all age groups helped resolve all conflicts
  • Moderately complex to schedule
Pibes de Barrio April 2024 50-100 1 0% 0%
  • Open age "neighborhood" competition
  • No coach conflicts to resolve, only game time and field requirements
  • Schedule delivered through low cost limited functionality website
Copa Talento Prelims April 2024 50-100 1 18% 1%
  • Normally three but up to four games per day for teams
  • High priority for team experience (e.g. uniform 2 slot gaps between games, specific fields for specific age groups)
  • Moderately complex to schedule
NEFC Spring Showcase - Girls weekend March 2024 500-550 27 54% 1%
  • 27 venues up to 80 minutes away
  • High number of 3 and 4 team coaches. A handful of special requests beyond coaching conflicts
  • Friday slots available to help resolve some coaching conflicts
  • Complex to schedule
NEFC Spring Showcase - Boys weekend March 2024 600-650 30 58% 3%
  • 30 venues up to 80 minutes away
  • High number of 3 and 4 team coaches. A handful of special requests beyond coaching conflicts
  • Friday slots available to help resolve some coaching conflicts
  • Complex to schedule
Copa Surf Youngers March 2024 200-250 10 48% 4%
  • 10 venues up to 70 minutes apart
  • Some games on Friday - helps resolve coaching conflicts for local teams
  • Complex to schedule
Copa Surf Olders March 2024 150-200 11 34% 2%
  • 11 venues up to 70 minutes apart
  • Some games on Friday - helps resolve coaching conflicts for local teams
  • Moderately complex to schedule
Vale SC College Showcase December 2023 50-100 4 31% 0%
  • 4 venues up to 45 minutes apart
  • Game length based on how many games per day for team
  • Moderately complex to schedule
NEFC Thanksgiving Showcase November 2023 450-500 17 52% 0%
  • Showcase over 3 days with 1 game a day
  • 17 venues up to 70 minutes apart
  • Some custom requirements
  • Moderately complex to schedule
STL Cup and Showcase November 2023 100-150 1 28% 0%
  • Single location
  • Relatively low number of coaches with multiple teams
  • Custom requirements for ref assignor and Friday games
  • Moderately complex to schedule
CT Rush Columbus Cup October 2023 250-300 13 56% 8%
  • 13 venues up to 50 minutes apart
  • Younger teams play 3 games on 1 day
  • High number of multiple team coaches
  • Highly complex to schedule
New England Surf Labor Day Classic September 2023 150-200 2 52% 6%
  • 2 venues 90 minutes from each other
  • Tough on 3 team coaches across 2 venues
  • Complex to schedule
Nike Bernie Ward Labor Day Shootout September 2023 100-150 3 40% 0%
  • 3 venues within 20 minutes of each other
  • Moderately complex to schedule
Tiburon Fall Kick-off August 2023 0-50 2 31% 0%
  • 2 venues within 5 minutes of each other
  • Few teams, few coaches with multiple teams
  • Easy to schedule
Sunburst June 2023 250-300 3 36% 1%
  • 3 venues within 20 minutes of each other
  • Moderately complex to schedule