Scheduling Track Record

To give you a sense of the kind of results we have been able to deliver, here is a list of tournaments we have supported since June 2023. Before you dive into the table, you should know definitions for two key metrics displayed:
Shared Coach%: The percentage of teams that have at least one coach in common with another team in the tournament. The higher this number, the harder it is to avoid coaching conflicts.
Unresolved Conflicts%: The percentage of non-playoff games where at least one coach is unable to attend the game. 0 is the best number to see in this column. Anything higher means at least some of the coaches needed alternate coverage for their games.

If you would like to discuss, please reach out to us at contact@universalscheduling.com
Jump to year: 2025 | 2024 | 2023
Tournament / League Date Held Teams Venues Shared Coach % Unresolved Conflicts % Scheduler Comments
Vermont Alliance Cup June 2025 100-150 4 35% 0%
  • Four venues within 15 minutes of each other
  • A few games for local teams on Friday
  • A relatively high number of special requests (early games or late games)
  • All special requests and coaching conflicts accommodated
WWPSA Sunburst May 2025 250-300 4 46% 1%
  • Four venues within 15 minutes of each other.
  • Different age groups typically play different location
  • Aligned game duration for 7v7 and 9v9, combined with close enough locations allowed for almost 100% coach conflict resolution
Texas Super Cup May 2025 100-150 1 34% 0%
  • One venue for all ages
  • 34% teams shared a coach
  • Teams play 3 group games Sat / Sun, all playoffs on Monday
Avon Memorial Day Tournament May 2025 100-150 1 18% 0%
  • Teams play 5 round robin games on Sat / Sun, no playoffs
  • A limited number of multi team coaches, but a high number of teams with special request (20% teams asked not to play before or after a certain time)
  • Referees needed 0 gaps on the fields on both days
Rated Sports California Cup May 2025 150-200 1 32% 0%
  • One venue with 32% of teams that share a coach
  • Teams play 3 group games on Sat / Sun, all playoffs on Monday
TapIn Memorial Day Tournament May 2025 550-600 24 63% 11%
  • 24 venues up to 65 minutes apart
  • Different venues for boys and girls, specific locations reserved for highest tiered divisions
  • A few games on Friday for local teams, most group games on Sat / Sunday and older team playoffs on Monday (younger playoffs on Sunday)
IFA Memorial Day May 2025 850-900 20 72% 11%
  • 20 venues up to 100 minutes apart
  • Different locations for Boys and Girls
  • A large number of coaches with multiple teams - 21 with 4 teams, 54 with 3 teams, 193 with 2 teams each
Top Rated Super Cup May 2025 150-200 9 16% 0%
  • One game per day on Fri / Sat / Sun. All playoffs Monday.
  • 100% field utilization
GMIT Border Battle May 2025 100-150 1 24% 0%
  • One venue tournament, with limited coaching conflicts
  • Games for local teams on Friday, and out of town teams to leave early on Sunday
Top Rated Showcase May 2025 250-300 13 20% 0%
  • 13 venues up to 40 minutes apart.
  • One game per day on Fri / Sat / Sun. All playoffs Monday.
  • Some custom requirements like, out of town teams start late afternoon, college recruitment teams play between 9 to 6pm and some team specific requests
Sporting CT Spring Shootout April 2025 100-150 3 19% 0%
  • 3 venues within 15 minutes of each other
  • Three factors made it easier to resolve 100% of coaching conflicts - Friday slots, no playoffs and relatively few teams with shared coaches
  • There were a few coaches with 3, 4 and 5 teams - all could attend all of their games
Scorpions Invitational April 2025 250-300 13 52% 19%
  • 13 venues up to 80 minutes apart
  • A compressed day and a half schedule (Friday afternoon and Saturday)
  • A fairly high number of coaches with multiple teams (7 coaches with 4, 5, 6 or 7 teams each)
  • 9v9 and 7v7 teams played 3 games + a potential final
  • 11v11 teams played 3 group games only
Easter Cup Valencia April 2025 0-50 1 N/A N/A
  • Primarily an exercise in replicating an existing schedule into GotSport
Easter Cup Roma April 2025 0-50 5 N/A N/A
  • Primarily replicating a schedule in GS
Copa Talento Prelims April 2025 100-150 1 56% 10%
  • Even with a single location, there was a high number of unresolved coaching conflicts
  • The primary factors responsible were
      -specific time requests from teams took priority
      -even within the same facility, different divisions were assigned different fields
      -coaches with 7, 5 and 4 teams
CDO Challenge Cup April 2025 200-250 1 42% 1%
  • Single venue and some games on Thursday and Friday made it easier to accommodate coach requests
  • All 2 and 3 team coaches accommodated, only outstanding conflicts pertained to a 4 team coach
SoCal Spring League March 2025 300-350 10 N/A N/A
  • Teams from a wide geography and sometimes varying skills needed to be in the same brackets. A key deliverable was to create custom matchups and assign days to meet requirements such as:
  • - minimize travel time for teams
  • - minimize matchups between teams of very different abilities (e.g. okay for a 1 to play 2, and 2 to play 3, but not 1 to play 3)
  • - honor do not play days for specific teams
  • Scheduled all home games for the affiliated club (300 out of 1200 games), while avoiding coaching conflicts (including conflicts with away games already self scheduled by other clubs).
SoCal Inland Empire Spring League March 2025 100-150 N/A N/A N/A
  • Teams from a wide geography and varying skills needed to be in the same brackets due to limited numbers. The primary deliverable was to create custom matchups and assign days to meet requirements such as:
  • - minimize travel time for teams
  • - minimize matchups between teams of very different abilities
  • - honor do not play days for specific teams
NEFC Spring Showcase - Girls March 2025 550-600 26 53% 6%
  • 26 venues up to 95 minutes away
  • Different venues for different age groups
  • Friday slots helped resolve some conflicts for local teams
  • Far out of town teams needed to get done Sunday morning, which made it harder to resolve many conflicts
Phoenix Cup Boys March 2025 350-400 4 30% 2%
  • 3 day tournament. All teams play a game on Friday. Some teams play two group games on Saturday, some play one Saturday, one Sunday (field limitations)
  • All finals on Sunday
  • 4 venues up to 20 minutes away
  • All 2 team coaches completely accommodated, outstanding conflicts driven by 3 and 4 team coaches
NEFC Spring Showcase - Boys March 2025 700-750 32 54% 10%
  • 32 venues up to 95 minutes away
  • Different venues for different age groups
  • 9 coaches with 4 teams, and 27 coaches with 3 teams each
  • Friday slots helped resolve some conflicts
  • Most of the two team coaches got a conflict free schedule, but overall complexity meant there were still 10% outstanding conflicts
Name Withheld March 2025 350-400 20 37% 2%
  • 3 games a day, no playoffs. Boys on one day, girls on another
  • 20 venues up to 60 minutes apart
  • The biggest drivers of complexity were the facts that each team played 3 games on a day, and all games for a team had to be within a 6-8 hour block
  • Number of distinct venues and travel distance added to complexity, while standardized game slot lengths provided some relief
  • note to self: charge extra for 3 games a day tournaments!
Copa Surf Youngers March 2025 250-300 10 42% 5%
  • Separate venues for boys and girls up to 65 minutes away
  • Travel distance made it harder to resolve all conflicts, while availability of limited playing slots on Friday eased the pressure
Copa Surf Olders February 2025 150-200 12 37% 3%
  • Separate venues for Boys and Girls up to 65 minutes away
  • A minimum gap of two game slots, combined with travel distance prevented 100% conflict resolution for coaches with both boys and girls teams
  • Limited Friday playing slots helped accommodate more coaches
SoCal Winter Cup February 2025 250-300 1 62% 2%
  • High number of teams with shared coaches
  • Mostly aligned game slots and a single location kept unresolved conflicts to a minimum
Jump to year: 2025 | 2024 | 2023