Privacy Policy
This Privacy Policy describes what information Universal Scheduling ("we", "us", "our") collects through universalscheduling.com and the GOAT Recruiter mobile app, how we use it, and the choices you have. We are a tournament and league scheduling service; we collect only what we need to run events, and we do not sell personal information or show ads.
Effective date
July 9, 2026.
Information we collect
How we use information
We use the information above to run tournaments and leagues: building and publishing schedules, verifying rosters, assigning referees, scheduling recruiter evaluations, sending service emails (invitations, schedule notices, reminders), invoicing, and responding to support requests. We send email through Amazon SES. We do not sell personal information, and we do not use it for advertising.
The GOAT Recruiter app
The mobile app stores your evaluation schedule and notes on your device so it works offline at fields with poor connectivity, and syncs them back to our servers when a connection is available. The app may refresh your schedule in the background around your event days and show local notifications (for example, a reminder to head to your next venue). It does not track your location and does not access your contacts, photos, or files. Signing in uses a code or link sent to your email — the app never sees a password.
Email choices
Every recruiting email sent to an athlete includes a link to stop receiving emails from that program, or from all programs, immediately and without signing in. Addresses that bounce or complain are automatically suppressed from future sending. Operational emails tied to an event you are participating in (for example, a schedule you requested) may still be sent while the event is active.
Sharing
We share information only as needed to run the service:
Young athletes
Player and athlete information is provided to us by the athlete's own club, event organizer, or a college program — not collected from the athlete directly, except where an athlete confirms their team and jersey number through their private link. Parents and guardians may contact us at any time to review or remove a child's information, and the email opt-out described above works for anyone.
Retention and deletion
We keep information for as long as it is needed to run the events and accounts it belongs to, and for reasonable record-keeping afterwards. You can ask us to delete your account or personal information by emailing the address below; we will honor the request unless we are required to keep the record (for example, invoices).
Security
All traffic to our services is encrypted with TLS. Access to personal information is limited to the people who need it to operate the service.
Changes
If we make material changes to this policy we will update this page and change the effective date above.
Contact
Questions or requests: [email protected].
Effective date
July 9, 2026.
Information we collect
- Account information. When you create an account we collect your name and email address. Passwords are stored only in hashed form.
- Tournament operations data. Event organizers and clubs provide information needed to run events: club, team, and coach names, game schedules, field and venue details, and referee assignments.
- Player and roster information. Clubs and event organizers may provide player names, birth years, jersey numbers, and roster documents (such as player cards and waivers) so that we can verify rosters for their events. This information is supplied by the player's own club or event organizer.
- Recruiting information (GOAT Recruiter). College programs upload lists of athletes they want to evaluate (name, email). Athletes then choose their team, jersey number, and position through a private link. Recruiters record evaluation notes and ratings that are visible only to their own program.
- Payment information. Payments are processed by Stripe. Card and bank details go to Stripe and do not touch our servers; we keep only records of invoices and payment status.
- Technical basics. Standard server logs (IP address, pages requested) and the cookies required to keep you signed in. We do not use advertising or cross-site tracking cookies.
How we use information
We use the information above to run tournaments and leagues: building and publishing schedules, verifying rosters, assigning referees, scheduling recruiter evaluations, sending service emails (invitations, schedule notices, reminders), invoicing, and responding to support requests. We send email through Amazon SES. We do not sell personal information, and we do not use it for advertising.
The GOAT Recruiter app
The mobile app stores your evaluation schedule and notes on your device so it works offline at fields with poor connectivity, and syncs them back to our servers when a connection is available. The app may refresh your schedule in the background around your event days and show local notifications (for example, a reminder to head to your next venue). It does not track your location and does not access your contacts, photos, or files. Signing in uses a code or link sent to your email — the app never sees a password.
Email choices
Every recruiting email sent to an athlete includes a link to stop receiving emails from that program, or from all programs, immediately and without signing in. Addresses that bounce or complain are automatically suppressed from future sending. Operational emails tied to an event you are participating in (for example, a schedule you requested) may still be sent while the event is active.
Sharing
We share information only as needed to run the service:
- With service providers that host and operate our systems: Amazon Web Services (hosting and email delivery) and Stripe (payments).
- With the event organizers, clubs, and tournament platforms involved in running an event you participate in — the same parties who provided the data.
- Recruiting evaluations are private to the college program that created them; they are not shared with athletes, clubs, or other programs.
- When required by law.
Young athletes
Player and athlete information is provided to us by the athlete's own club, event organizer, or a college program — not collected from the athlete directly, except where an athlete confirms their team and jersey number through their private link. Parents and guardians may contact us at any time to review or remove a child's information, and the email opt-out described above works for anyone.
Retention and deletion
We keep information for as long as it is needed to run the events and accounts it belongs to, and for reasonable record-keeping afterwards. You can ask us to delete your account or personal information by emailing the address below; we will honor the request unless we are required to keep the record (for example, invoices).
Security
All traffic to our services is encrypted with TLS. Access to personal information is limited to the people who need it to operate the service.
Changes
If we make material changes to this policy we will update this page and change the effective date above.
Contact
Questions or requests: [email protected].